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Privacy Policy
Privacy Policy
At ScholarLink, we are committed to protecting your personal information and your academic documents. This policy explains how we collect, use and protect your data.
Effective Date:
October 2026
Last Updated:
October 9, 2026
On This Page
Our Privacy Promises at a Glance
We never sell your data
or rent it to advertisers.
Encrypted
in transit and at rest.
No public AI training
on your private documents.
Section 01
Information We Collect
We collect only the information we need to run ScholarLink and the tools you use. It falls into three groups.
Account Information
Your name, email address (academic or personal) and password, which is stored encrypted.
Academic Data & Documents
CVs, statements of purpose, your field of study, target universities and details of the professors you are interested in.
Technical & Usage Data
IP address, browser type, cookies and how you interact with our tools.
Section 02
How We Use Your Data
We use your information to run and improve the services you rely on:
Delivering our AI services,
such as assessing how your CV matches a professor and generating a tailored SOP.
Running your account
including technical support and service-related notices.
Improving ScholarLink,
including our position recommendations and the overall user experience.
Section 03
AI Processing & Document Security
Your CV and statements of purpose are some of the most personal documents you will ever write. Here is how we protect them.
We Never Sell Your Data
We do not sell or rent your documents, CVs or personal data to third parties or advertising companies.
Encryption in Transit and at Rest
Data moving between you and ScholarLink is protected with SSL/TLS, and stored files are encrypted with AES-256.
No Public AI Training on Your Documents
Your private documents and texts are never used to train public AI models.
Section 04
Data Sharing & Third Parties
We share data only with trusted service providers that help us run ScholarLink, and only as far as they need it to provide their service.
Secure cloud hosting
[Hosting provider]
Payment processing
[Payment provider]
We do not disclose your personal information to anyone else unless the law requires it or you have given your explicit consent.
Section 05
Your Rights & Data Control
You stay in control of your data. In line with international standards such as the GDPR, you have the right to:
Right to Access
Request and download a copy of all the data we hold about you.
Right to Rectification
Update or correct your profile information at any time.
Right to Erasure
Ask us to permanently delete your account and every file you have uploaded from our servers.
To exercise any of these rights, contact our privacy team using the details below.
Section 06
Cookie Policy
We use a small number of cookies to keep ScholarLink working and to understand how it is used.
Feature
Purpose
Status
Essential
Keep you signed in and keep the site secure.
Always on
Analytics
Fixed, impersonal structure
Optional
Manage Cookie Settings
Section 07
Contact Our Privacy Team
Questions about this policy or your data? Our privacy team is here to help.
[Legal email]
Contact Legal Team
Data requests cover access to your data, corrections and full account deletion.